Public Participation at Meetings

The Public Forum gives members of the public the opportunity to comment against reports listed in the Agenda.

General Information and arranging a time to speak

Up to 30 minutes are reserved for public participation (public forum) at the beginning of every Council, Committee and Community Board Meeting.

The Public forum gives members of the public the opportunity to comment against reports listed in the agenda.

If you wish to address Council or its Committees during a public forum session please contact the relevant Committee Secretary. Links will redirect you to full details of each Community Board and Standing Committee. 

Council

Contact : Angela Jane, Governance Support Manager and Ariana Wickliffe, Governance Team Leader

Community Boards

Standing Committees


Procedure of the day of the meeting

Each public participant will have three minutes to speak.

  • You can bring along written material supporting your position. Please ensure that enough copies are available for all Councillors, Community Board or Committee Members, please check with the Committee Secretary how many copies to bring.
  • You can obtain copies of agendas and reports at least two days before the meeting from Council, Service Centres or online.

At the meeting

Council meetings are formal, so please follow these basic rules:

  • When you arrive, you will be greeted by the Committee Secretary who will show you where to stand when it is your time to address the meeting. If you have brought along written material, please provide it to them to distribute to Councillors, Community Board or Committee members.
  • At the start of the meeting the Chairperson will run through some housekeeping matters and will then move on to public participation.
  • It is important not to interrupt Councillors when they are speaking and not to speak until requested by the Chairperson. 

Speaking

  • The Chairperson will advise you how long you have to speak. You will be timed so please be mindful of the time allocation.
  • The Chairperson may ask you to leave the meeting if your statement or behaviour is disrespectful or offensive.
  • When finished speaking, the Councillors or Committee members may want to ask you a few questions so that they can understand your position.

All question are recorded and included as part of the minutes of the meeting

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