Have fun with our consultation-a-thon – water demand, gambling, and significance and engagement up for public consultation – and catch up on other Council meeting news 16 September 2020 We’ve been reviewing and updating several strategies, policies and a bylaw and we want your feedback to make sure we get it right. (Watch the Tuesday 15 September Council meeting, recorded in two parts, above) This week Council resolved that three items (see below for full details) would go out for public consultation starting this Friday, 18 September. You can click the still from the unedited meeting recording, above, to watch part 1 of the meeting, or view both parts on our website at tcdc.govt.nz/meetings. The agendas and minutes for all Council, Community Board and standing committee meetings on our website at tcdc.govt.nz/meetings. The direct link to today’s meeting agenda is here. 1) Water Demand Strategy This strategy is important because the Coromandel is faced with: Huge influx of summer visitors Drought conditions limiting freshwater supplies Water loss in older supply networks Peak demand can be 3-4 times higher than average use We provide water to 10 communities = approx. 20,000 permanent residents + businesses, schools, sports clubs + summer visitors 600km of reticulated pipe work The strategy will help us make decisions on the best tools we can use to manage these issues, for example investigating installing more water meters because they track usage and can detect leaks. In addition, longer-term plans for meeting population demand for fresh water are also continually being assessed through our Council’s Asset Management Plans and in our upcoming 2021-2031 Long Term Plan, which goes out for consultation in early 2021. Consultation on the strategy runs from 18 September to 30 October. From Friday, you can go to www.tcdc.govt.nz/haveyoursay to study the proposals and provide us with your thoughts. Read the report to Council here. 2) Gambling Policy Last year people in our district spent $10.6 million on gaming machines; Our district has the second-highest spend on gaming machines in the country and has a machine to adult ratio more than twice the national average; Since the current policy was adopted in 2015, venues and machine numbers have fallen but the amount spent on gaming machines has continued to rise; We’re proposing to continue with our ‘sinking-lid’ approach which means that no new gaming venues or machines can be established in the district, and that as gaming venues close, they can’t be replaced; The draft policy also seeks to include TAB venues in the sinking-lid approach. The current policy allows new TAB venues as well as the merger of existing gaming venues. Consultation on the strategy runs from 18 September to 19 October. From Friday, you can go to www.tcdc.govt.nz/haveyoursay to study the proposals and provide us with your thoughts. Read the report to Council here. 3) Significance and Engagement Policy This Policy is used by our staff to determine when and how to consult on a proposal. It also provides clarity to our communities on what proposals they can expect to be consulted on. One change proposed in the draft policy is to raise the dollar amount for an activity to be classified as significant from $1 million to $5 million. Consultation on the policy runs from 18 September to 19 October. From Friday, you can go to www.tcdc.govt.nz/haveyoursay to study the proposals and provide us with your thoughts. Read the report to Council here. Find out more and have your say on all these issues: Read the drafts and submit your feedback using our online consultation portal accessible through tcdc.govt.nz/haveyoursay; Email us at email@example.com; Complete a submission form and post it to us at Thames-Coromandel District Council, Private Bag, Thames 3540; or Drop your written submission into one of our service centres in Thames, Coromandel Town, Whitianga or Whangamata. Submission forms and hard copies of the draft policy can be requested at our area offices and are available on our website at tcdc.govt.nz/haveyoursay. Any questions about the draft policy or about how to make a submission, please contact us on 07 868 0200 or email firstname.lastname@example.org Also at this week's meeting: (Photo, above: a replica Hurricane installed at Sir Keith Park Memorial Airfield - see below for more information) Public Forum: Two residents of Tairua spoke in favour of a skate facility for the community being built at Cory Park Domain. See www.tcdc.govt.nz/skate for more information on early planning for a Tairua skate facility as well as other skate park projects in the district. Other items: A Shoreline Management Plan (SMP) Committee was formed as a standing committee of Council to provide management of the Shoreline Management Plan process. This committee will be a co-management structure with iwi representatives from Pare Hauraki. Councillors Terry Walker, Robyn Sinclair, and Tony Fox were appointed as our Council’s representatives. The committee will be jointly chaired by Mayor Sandra Goudie and Pare Hauraki Chair David Taipari. See the report to Council here and find out more about our Shoreline Management Plan process at tcdc.govt.nz/smp. The Coastal Panels will start orientation meetings next week and continue over the next month with iwi. The agenda will be uploaded to our website on Friday. tcdc.govt.nz/smp Council agreed to the meeting schedule for 2021 for Council, Community Boards and standing committees. You can see it here. The final Open Spaces and Community Facilities Strategy was adopted. This strategy is intended to rationalise our Council’s approach to reserves, open spaces and community facilities to ensure that our services in these areas are being delivered in the manner that is most efficient for ratepayers. You can read the full strategy here. Council approved its submission to the Variation 3 Taiwawe Catchment Structure Plan proposal, saying that 45 sections is too many for this area. Hot Water Beach (NZ) Ltd (HWBL) applied to our Council in 2019 for a variation to the Proposed District Plan, seeking approval to insert a new structure plan into the Proposed District Plan for a site at Hot Water Beach to be subdivided into 45 sections. The proposed variation was publicly notified for submissions on 24 July 2020. The submission is here. The Reserve Management Plan (RMP) for Mercury Bay will go out for public consultation before the end of the year. We’ll confirm the dates soon. Read the draft RMP here. The RMPs for Thames and Thames Coast, and Coromandel-Colville have been finalised, along with the General Policies document. The Tairua-Pauanui and Whangamata RMPs will be reviewed later. Find out more here: tcdc.govt.nz/rmps. Temporary alcohol bans for the 2020 and 2021 Beach Hop have been approved, covering all public places in Whangamata from 4pm on 24 November 2020 – 4am on 30 November 2020, and from 4pm on 23 March 2021 – 4am on 29 March 2021. For more information on our Alcohol Control Bylaw, see tcdc.govt.nz/alcoholcontrol. Our annual Dog Control Report shows that nearly 5,000 dogs were registered in the district in the 2019/20 year. Seventy-four infringement notices were issued, most (44) for unregistered dogs. There were 1,209 dog-related incidents or requests for service. Most (283) were for loose or uncontrolled dogs and 266 were for barking dogs. The current grouping of Council activities will be kept for the draft 2021-2031 Long Term Plan, now under preparation. Council activities include parks and reserves, roads and footpaths, property, economic development and much more. How they are grouped and funded (for example through district or local rates) will be reviewed following adoption of the 2021-2031 LTP. This subject is Item 4.1 in the meeting agenda. An out-of-cycle budget request for $256,731 to finish work on the Royal Billy Point wharf and boat ramp in Pauanui was approved. Due to the requirement by Heritage NZ (HNZ) to halt works until a HNZ consent was granted, the contracted works were broken into many smaller sections requiring reprogramming of works, extra establishment and disestablishment of working crews and machinery, construction of a temporary concrete block hardfill ramp, plus extra supervision, along with HNZ and Waikato Regional Council costs. The approved budget will allow the work to proceed early next year, after the peak summer period. The use of $250,000 of community-raised funding to complete the Whitianga Skate Park, together with $469,000 of funding approved in the 2020/21 Annual Plan, was approved. Construction of the skate park starts this week. Read more about the skate park project here: tcdc.govt.nz/skate. The Chief Executive Report (Item 4.4 of the agenda) provides Council with an overview on the revenue and expenditure across the organisation. It includes the operating results summary report and the un-audited end of year accounts as of 30 June 2020. This is a positive year-end result taking into consideration the costs that we faced at the start of the year and the further impacts of COVID-19. These additional costs have been offset by an increase in vested asset revenue. In the Annual Plan for 2020/21 we budgeted a surplus of $9.9 million and we ended with a $10.57 million surplus. As presented in the operating results summary, the closing position of the 2019/2020 year is $1.9 million under what was forecast in March 2020. This has resulted in a better opening financial position for the 2020/2021 year, a trend which will be managed throughout the year. A lease at $1/annum for the land on which the replica Hurricane at Sir Keith Park Memorial Airfield sits in Thames was approved. Aircraft enthusiasts at the airfield purchased the replica WW2 fighter plane – the same type as flown by Thames-born Sir Keith Park as he led the Royal Air Force’s fighter squadrons defending London and southeast England during the Battle of Britain in 1940. September marks the 80th anniversary of the pivotal aerial battle and commemorations were held at the airfield this past weekend, and to bless the monument dedicated to Sir Keith Park. And finally, Council resolved to accept the Provincial Growth Fund grant of $8.2 million for the Kopu Marine Servicing Precinct project. Read about the project here tcdc.govt.nz/kopumarineprecinct.